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Weddings
WEDDINGS
Pre-Event Production

  • Complimentary Consultation to review wedding details

  • Recommend venues and vendors in accordance with event budget style

  • Attend site visit(s) with client to establish the event style, direction and flow

  • Meeting 2 weeks prior to wedding day to go over all details

  • Available by phone or email and offer suggestions

  • Create budget and coordinate overall event vision and design

  • Review and negotiate all vendor contracts

  • Decor Conceptualization and coordinate overall event vision and design

  • Act as a liaison between client and vendors for all logistical needs

  • Lead all vendor walk-through

  • Provide guidance and sample text for printed materials including: save the dates, invitations and welcome notes

  • Coordinate all details and timing with the photographer and videographer

  • Assist with guest flow seating and ceremony

  • Gather, stamp and mail save the dates and invitations

  • Advise on menu planning and attend tasting with caterer

  • Provide and maintain spreadsheet template for the following: guest list, RSVP's, seating plan, photography shot list, payment scheduled and "do not play" list

  • Coordinate aspects of rehearsal dinner (including but not limited to; site scouting and decor design)

Wedding Week

  • Attend final meeting with client and collect all celebration elements

  • Coordinate scale diagrams and seating charts

  • Confirm all details and arrival times for vendors

  • Coordinate all printed materials 

  • Assemble and deliver welcome gift bags for out of town guests

  • Coordinate rehearsal with (or without) Officiant

  • Manage rehearsal dinner including timing and speeches

  • Work with DJ/Band to maintaining flow of reception

Wedding Day

  • Coordinate all aspects of wedding celebration

  • Oversee check-in of rentals

  • Create "steps of service" for catering team

  • Coordinate all deliveries and installations of celebration in accordance with vendor contracts

  • Coordinate distribution of final payment and gratuities

  • Distribute final payments and tips to vendors 

  • Destination management including hotel room blocks, transportation and hospitality services

  • Coordinate makeup & hair staff in the morning to ensure arrival/setup

  • Arrive at ceremony and reception site prior to bride to check on all details of decor

  • Conduct final lighting, sound and temperature inspection prior to guest arrival

  • Conduct final seating and table check prior to guest welcomed to reception

  • Arrange favors (if applicable)

  • Double check return/pick up of all rental elements from caterer and floral designer

  • Coordinate post wedding brunch

Private Parties

PRIVATE PARTIES

Social Event Planning

We work closely with our clients to produce stylish, fun and unforgettable events that your family and friends will talk about for years to come. We provide a wide range of party planning and design services. Whether you are celebrating an important personal milestone or hosting a gala social occasion, Happily Ever After (HEA) Event Planners and Design will make the planning process effortless and efficient. From securing the venue, organizing the invitations on the guest list to securing transportation for departure our qualified event planners will guide you through all the important decisions. You can count on a perfect occasion where all the details are handled and all you need to do is enjoy the moment happily ever after.

Baptisms & Bar/Bat Mitzvah
Anniversaries, Birthdays,
 Retirements & Showers

  • Recommend venues and vendors in accordance with event budget style

  • Attend site visit(s) with client to establish the event style, direction and flow

  • Meeting 2 weeks prior to event day to go over all details

  • Available by phone or email and offer suggestions

  • Create budget and coordinate overall event vision and design

  • Review and negotiate all vendor contracts

  • Decor Conceptualization and coordinate overall event vision and design

  • Provide guidance and sample text for printed materials including: save the dates, invitations and welcome notes

  • Coordinate all details and timing with the photographer and videographer

  • Gather, stamp and mail save the dates and invitations

  • Advise on menu planning and attend tasting with caterer

  • Arrange favors (if applicable)

  • Double check return/pick up of all rental elements from caterer and floral designer

Corporate Events

CORPORATE EVENTS

  • Recommend venues and vendors in accordance with event budget style

  • Attend site visit(s) with client to establish the event style, direction and flow

  • Meeting 2 weeks prior to event day to go over all details

  • Available by phone or email and offer suggestions

  • Create budget and coordinate overall event vision and design

  • Review and negotiate all vendor contracts

  • Decor Conceptualization and coordinate overall event vision and design

  • Provide guidance and sample text for printed materials including: save the dates, invitations and welcome notes

  • Coordinate all details and timing with the photographer and videographer

  • Gather, stamp and mail save the dates and invitations

  • Advise on menu planning and attend tasting with caterer

Corporate Event Planning

Work with some of the best in the industry because you are the best in Yours.

Happily Ever After (HEA) Event Planners and Design is a South Florida based corporate event planning company that is as unique as the clients it serves. We are privileged to work with some of the most renowned companies and most creative designers in the world to provide corporate event planning services. Our strategic corporate event planning has helped our clients realize their true ROI, create effective product launches, increase brand recognition, build stronger ties with their communities through company sponsored events, create and oversee Team building and Sponsorship Charity Events, Specific Training Seminars/Educational Forums, Special Recognition and Annual Celebrations.  HEA takes it from concept to creation. Each event is always a fun, new innovative and unique design.

 

Our goal is to aid you in producing a corporate event that will allow your attendees to fully absorb your message and have an experience that reflects your brand to produce the event that will exceed your expectations, and the expectations of the employees, top clients, Boards of Directors, and other guests. 

Trade Shows & Exhibits

  • Concepts/themes/ideas/programs

  • Site selection

  • Audio Visual (sound, lighting, effects, video)

  • Logistics for worldwide training programs

  • Trade show exhibit management

  • Vendor contract negotiations

  • Custom invitations/awards/gifts

  • Tents/unique venues

  • Budgeting/ ROI

  • Décor/design/rentals

  • Project scope/ management/ timeline

  • Pre-planning and on-site event coordination

  • Lodging and transportation

  • Staffing and labor

  • Entertainment/music/speakers

  • Budget reconciliation

  • Team building

  • Consulting Services

  • Public speaking/workshops

  • Executive retreats worldwide

Training & Development Seminars

  • Concepts/branded themes/ideas/programs

  • Site selection

  • Audio Visual (sound, lighting, effects, video)

  • Vendor and venue contract negotiations

  • Sponsor sales training and support

  • Project scope/ management/  timeline

  • Pre-planning and on-site event coordination

  • Entertainment/music/speakers

  • Décor/design/rentals

  • Consulting services

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